How Can I Apply Styles With Microsoft Excel?

Excel’s ready-made formatting styles bring life and color to your spreadsheet. It lets you give printed versions a polished, professional look. Color coding makes it easier for audiences to interpret your data. Use this neat feature to take your worksheets up a notch.



What is a Preset Excel Style?

A cell style puts together font size and style, number formatting, borders and shading into pre-fab-style packaging you can apply with the click of a button. The software comes with built-in options in a variety of palettes to suit almost any taste. Once you become more familiar with them, you can customize cell styles and make them available in all your workbooks.

Keep in mind that cell styles are affiliated with the theme of your document and applied to the whole workbook. If a document’s theme is changed, the cell styles change as well. Also, you can use the lock cells feature to prevent other users from modifying the styles used in your workbooks.

How Can You Apply Cell Styles?

It’s relatively easy to apply cell styles to jazz up workbooks and impress your internal and external clients. Just follow the steps below:

1. Select a range of cells to format.
2. On the Home tab, click on Cell Styles to view a gallery of style choices.
3. Click on the cell style that fits your spreadsheet or personal preferences.

How Can You Create Your Own Cell Styles?

You can also create customized styles that reflect your company or personal branding by taking the following actions:

1. Select a single cell in your worksheet.
2. Apply your favorite formatting options to the cell. A built-in style may be the easiest starting point. Then, you can tweak it to add your own flair.
3. Click the Home tab on the ribbon and choose Cell Styles to access the Cell Styles Gallery.
4. Now, choose the New Cell Styles option (It’s near the bottom.)
5. Enter the name for your new style in the Style name box.
6. Excel lists the formatting options applied to the selected cell for your reference.

How Can You Modify an Existing Cell Style?

To preserve the built-in styles, it’s safest to duplicate them and then make your modifications to a saved style. However, you can make changes to pre-set and custom styles, as follows:

1. On the Home tab, select the Cell Styles icon.
2. In the Cell Styles gallery, right-click on any cell style, then choose Modify to access the Style dialog box.
3. Click the Format button to reach the Format Cells dialog box.
4. Use the various tabs to apply your changes and click OK to get back to the Style dialog box.
5. In the Style dialog box, under Style Includes, clear the check boxes of formatting elements you no longer want.
6. Click OK to exit the dialog box.

This takes you back to your worksheet and the modified cell style should now reflect the changes.

Anthony Buonaspina, BSEE, BSCS,CPACC

Anthony has been in the MSP business since before the acronym existed. Managed IT once started as break-fix solutions and some light phone support.

Since then, he has seen the industry flourish into a landscape of platforms, cloud servers, software tools and AI . Tailoring network configurations and software stacks to the specific needs of each business.

In his current role, he focuses on proactive planning, ensuring clients can avoid potential issues altogether. This involves meticulous planning for enhanced business continuity, allowing swift resolution of any unforeseen challenges. What initially began as addressing "fires" through break-fix solutions has evolved into a proactive approach, ensuring that such issues are prevented from arising in the first place.